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USAID Project Management Specialist (Deputy Operations Team Leader) – USAID

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USAID Project Management Specialist (Deputy Operations Team Leader) – USAID, August 16 2022



Organization: USAID

Position: USAID Project Management Specialist (Deputy Operations Team Leader)

Salary: $27,642 – $49,770 yearly

Employment: Five (5) years Contract

Location: US Embassy, Entoto Road, Addis Ababa

Date of Announcement: 08/12/2022

Deadline : 09/11, 2022, no later than
5:00 p.m (EAT) (close of business).






Job description


1. General Statement of Purpose of the Contract

The USAID Project Management Specialist (Deputy Operations Team Leader) is a highly qualified and recognized expert in administering the full scope of a complex, multi-sectoral Health Development program. The incumbent applies a highly technical
body of knowledge of applicable USAID laws, regulations, policies, and business
processes to lead the planning, management, evaluation, and reporting of Health activities funded under all accounts including U.S. President’s Emergency Plan for AIDS Relief (PEPFAR – HIV/AIDS), President’s Malaria Initiative (PMI – malaria), Maternal and Child Health (MCH), Family Planning and Reproductive Health (FP/RH), Tuberculosis (TB) and Global Health Security (GHS) in Ethiopia.


The USAID Project Management Specialist (Deputy Operations Team Leader) will work with the Operations Team Lead to think creatively and generate original ideas or solutions to program planning, management, and performance issues for which there may not be precedence. In particular, the incumbent leads experts from within USAID/Ethiopia to collect, synthesize, analyze, and present complex financial and program performance data for demanding resource planning and reporting requirements.

The USAID Project Management Specialist (Deputy Operations Team Leader) directly supervises three Foreign Service National (FSN) employees: two staff in the “Budget Cluster” and two staff in the “Program Cluster” and helps oversee the whole team of 8 subordinate staff. The incumbent exercises independent judgment in managing budget, program, personnel, reporting and MEL activities for the office. Based on such judgment as well as demonstrated professional acumen, the Deputy Operations Team Leader provides advice on important, and at times extremely sensitive, matters to team leads, fund managers, and the Health Office Director.

While reporting to the Operations Team Leader, the USAID Project Management Specialist (Deputy Operations Team Leader) works largely independent of supervision. The incumbent develops and maintains an extensive range of important contacts with senior-level government officials as well as business and civil society leaders. These contacts include critical oral and written communication involving highly complex concepts and ideas and highly demanding negotiations with senior officials from the Ethiopian Government, executives from large corporations, and leaders from nongovernmental organizations. The USAID Project Management Specialist (Deputy OPS Team Leader) represents USAID to the Program Office, is a member of the Health Office Management Team and the interagency PEPFAR team, and frequently engages with senior-level staff from USAID/Washington and the State Department’s Office of the Global AIDS Coordinator (S/GAC). The incumbent will also represent the Health Office’s programmatic interests within USAID/ Ethiopia, such as to the Executive Office, Office of Financial Management, and the front office.

2. Statement of Duties to be Performed

Major duties and responsibilities of the USAID Project Management Specialist (Deputy Operations Team Leader) include the following:

A. Resource Management (50%)

▪ Leads the office budgeting team, which includes supporting the preparation of the Country Operational Plan and Operational Plan aligning it with the 5-year budget proposed allocation and independent government cost estimates for activities.

▪ Ensures optimal resource allocation across program/activity areas.

▪ Ensures that the 5-year budget outlook is maintained, and a budget change
process is in place.

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▪ Leads efforts in efficient, transparent financial management, which includes
accurate and timely tracking of commitments, obligations, disbursements, and accruals for program activities and team operations. Maintains a financial management system.

▪ Prepares for quarterly pipeline reviews with the Office of Financial Management.

▪ Ensures appropriate and timely incremental funding of activities.

▪ Ensures complete and timely de-obligation of funds for reprogramming.

▪ Reports financial discrepancies to the Office Director or the Deputy.

▪ Responds to requests for information within the scope of financial audits.

▪ Ensures closure of recommendations from financial audits.

▪ Supports PEPFAR budgeting during the COP season, working within the
PEPFAR interagency (CDC, DOD, State) to do so.

▪ Serves as a Global Acquisition and Assistance System (GLAAS) approver.

▪ Leads technical team efforts in efficient, transparent procurement, which includes judicious and timely planning and execution of procurement actions.

▪ Maintains a procurement tracking system. Prepares for reviews with the Office of Acquisition and Assistance.

▪ Serves as a Program Manager in the USAID Global Acquisition and Assistance
System to review requisitions for approval/disapproval.

▪ Leads efforts in asset management, which includes accurate and timely tracking of implementing partner physical assets for appropriate use and intended disposition. Maintains an asset management system for quarterly end-use checks.

▪ Assists the Operations Team Lead and Health Office Director in short, medium,
and long-term staffing pattern management, and that staff receive their required training in a timely manner.

B. Management of Health Program (30%)

▪ Together with the Operations Team Lead, represents the Health Office to the
program office, in all required planning, reporting and taskers from there.

▪ Supports all AOR/COR in the Office in the management of their activities
including planning, budgeting, and reporting.

▪ Leads the office’s program for Regional Health Bureau Representation

▪ Leads USAID/Ethiopia’s preparation and participation in the quarterly management reviews, portfolio reviews, Performance Progress Report,
Operational Plan, as well as PEPFAR-specific reviews with S/GAC and the
Ethiopian Government.

▪ Leads USAID/Ethiopia’s response to taskers and requests for information from USAID/ Washington, S/GAC, other United States Government agencies, stakeholders, and the general public.

▪ Oversees the budgeting, financial management, monitoring, evaluation, and reporting for all HIV and AIDS (PEPFAR) activities.

▪ Supports the Health Office geographic strategic planning – including the
implementation, tracking and evaluation of Development Objective 4 (DO4)
integrated programming, and the Mission’s Alternate Growth Poles Strategy – ensuring that activities in the portfolio are aligned with these and report appropriately.

▪ Participates on the DO4 team to support operational needs including MEL, GIS,
or other program support functions and helps ensure that DO4 requirements are
met within new activity designs.

▪ Leads the Operations Team in the absence of the Operations Team Leader


C. Knowledge Management (20%)

▪ Together with the OPS Team Lead, ensures the development and implementation of the office MEL plan, and support office Agreement Officer’s Representative/ Contracting Officer’s Representative (AOR/COR) in their Monitoring, Evaluation, and Learning/ Collaboration, Learning, and adapting (MEL/CLA) needs. Ensures Health Office representation on Mission Collaboration, Learning, and Adapting (CLA) working groups/teams.

▪ Oversees the management of highly complex program performance data in
sophisticated information systems (e.g., Data for, Transparency, Accountability
and Impact (DATIM) System, AID Tracker Plus, and DIS).

▪ Liaises with subject matter experts in the design and management of high-quality evaluations as needed;

▪ Together with the program office, oversees the implementation of Health Office Program Design and Learning (PD&L) funding to ensure that all office needs are met.

▪ Oversees the preparation of the Health Office Highlights weekly document to share with internal and external stakeholders – ensuring its quality. The contractor is eligible for travel to the U.S., or to other locations abroad, for training, for temporary duty, or to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.

3. Supervisory Relationship

The incumbent works under the direct supervision of the Operations Team Leader. The incumbent requires little supervision in carrying out routine responsibilities and only general guidance for most tasks. The scope and flexibility of the duties demand initiative to identify and apply innovative solutions to complex problems and abilities to work independently and with teams.

4. Supervisory Controls

The incumbent directly supervises three Cooperating Country National (CCN)
employees: one Budget Analyst, and two Program Assistants. The incumbent may
supervise short-term staff as needed.

The work requested does not involve undue physical demands.


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Job requirements


a. Education: Minimum of master’s degree in international development, statistics, management, business administration, finance, public administration, accounting, public
health or a similar field.

b. Prior Experience: A minimum of five years of progressively responsible experience in administering a complex public health program in a developing country.

c. Language: English and Amharic at Level IV.


Salary Range: The salary range of the position is FSN-12 – $ 27,642 to $49,770 yearly, articulated in U.S. dollars but paid in Birr

Location of Work: USAID/US Embassy Entoto Road



How To Apply

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• Deadline for Applications: September /11/2022

Detailed information and instructions for applying can be found at & Or paper copies of the solicitation may also be requested by calling USAID/HR via +251-111-30-6240.



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