Job Summary

The Field Coordinator is responsible for the management of bases and programmes in the Afar region; covering one operating base and programmes taking place across 7 field sites. The FC is response for over security management at field level; Coordination of HR, Finance and Logistics activities in Afar, and coordination and representation with partners and stakeholder in the Afar region.

Duties Description

Base Management

• Ensure adequate information flow within the different departments as well as between the base and coordination team;
• Organize regular weekly coordination meeting in order to organize the work and priorities.
• Oversee and coordinate the general functioning of the base and all departments/services;
• Create/maintain a positive “team spirit” within the different departments and amongst the staff;
• Provide good working conditions for all team members.
• Support team members under direct supervision in their duties.

Safety and Security Management

• Routinely monitor the security situation in Afar, and update field and coordination teams with analysis where necessary
• With the support of the base logistics, and in coordination with the Addis team, create and routinely update the security package and annexes for the Afar region
• Ensure that all staff and visitors are briefed on the security rules, have received the security package, and that all staff and visitors are following the rules
• Ensure data collection about the safety and security in Oromia region, provide analyses, and share all needed information with the General Coordinator regularly or on an ad-hoc basis if urgent:
• Alert General coordinator without delay in case of impending danger or incident of teams or beneficiaries:
• Ensure timely and accurate security incident reports are written, and any resulting recommendations are carried out.
• Be an active part of the Incident Management Team when incidents occur in area of operations

Program Management

• Contribute to the humanitarian monitoring of the region, in close collaboration with regional actors and the Addis Coordination team.
• Ensure the implementation of the program in the field and its follow-up in its different aspects: planning and monitoring of activities, reporting, evaluation, logistic, HR, and financial.
• Ensure the coordination of all project partners, including general planning / implementing / monitoring of activities; information sharing; and reporting follow up (including financial reporting)
• Contribute and give inputs for the update of Medecins du Monde – France strategy in the Afar region;
• Coordinate project evaluation on the base.

Logistics/Finance/Administration

• Ensure the project activities are carried out in accordance with donor compliance and Medecins du Monde – France procedures.
• Ensure appropriate administrative, financial and logistical Medecins du Monde system/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently.
• Ensure regular communications are maintained between the different departments and act as a mediator when necessary.
• Ensure that the procurement plan (prepared by the log base in collaboration with Logistics Coordinator) is consistent with the need of the project activities.
• Responsible for accurate budget control and overall responsibility for financial management at the project site in line with project proposal.
• Monitor expenditure and budget compliance on a regular basis, report any concerns to Addis Ababa coordination team
• Monitor, and then develop plans to mitigate any under or over expenditure at project level.

Human Resource Management

• He/she  manages a team of about 15 staff and manages directly:
  • 1 Logistics Administration Officer, 1 MHPSS Officer, 1 DIC/Outreach Officer, 1 DIC/Outreach Worker, 1 Social worker, 8 Guards and 2 Cook/Cleaner

• Responsible for the well-being of all team members;
• When relevant, contribute to recruitment and selection of staff.
• Responsible for disciplinary and grievance procedures, with the support of the Logistics Administration Officer, Human Resource Officer/ Manager and/or Administration Coordinator.
• Maintain good inter-department communications, promote good team dynamics, and take suitable action when problems occur.
• Carry out appraisals as per Medecins du Monde standard requirements and procedures.
• Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed and provide end of mission reports where applicable.
• Ensure that all team members receive technical support form technical coordinators where needed.
• Ensure capacity building and training of all staff in Afar.

Representation

• Represent Medecins du Monde-france to NGOs, UN agencies, regional authorities, communities, donors and other relevant parties in the field and share information with the field and coordination teams;
• Build strong relationship with humanitarian actors working in the area in order to identify potential synergies.
• In the event of visits from donors, he/she participates in the organization and implementation of the visits.

Reporting

• Ensure the Afar region inputs into the monthly Site trips
• Ensure the Logistics, Administration and Human Resource monthly reports are completed.
• Contribute to project proposals, and lead the Afar region inputs.
• Report to Afar program partners and authorities on activities;

Duty station: Afar region -Semera Coordination Office (with regular movements to the field)

Required Number: One

Employment Term: 6 month with possibility of extension, start immediately

Reported to:The General Coordinator and collaborates closely with the coordination team in Addis Ababa.

• BA/Master’s degree in public health/management/Project management

Work Experience

• At least 2 or 3 years of similar relevant professional experience (ex: field coordinator, Programme Coordinator).
• Experience in sexual transmitted disease and HIV AIDS,
• Solid experience of project planning and budget holding; proposal and report writing.
• Experience in security management.
• Experience in HR, financial and logistics management.
• Previous experience in one of MDM program sectors desirable.
• Previous experience in health system strengthening is a plus.

Skills and qualities required

• Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, objectives and indicators etc.).
• Capacity to work and to live in a multicultural environment
• Ability to cope with last minutes changes and solution oriented
• Listening and diplomacy skills
• Team manager with a strong leadership
• Experience in management of multi donor budgets
• Experience in control purchase process

Required personal skills

• Independence, ability to take the initiative and of responsibility
• Ability to work under stressful situation
• Good analysis, objective, able to take a step back and analyze
• Communication – listens and communicates clearly, adapting delivery to the audience
• Capacity to delegate and to supervise and coach the work
• Anticipation and adaptability,
• Strong problem solving and organizational skills in day to day and crisis situations
• Ability to plan, organize and meet deadlines
• Adaptability to changing priorities
• Listening and diplomacy skills

Languages

• English:Fluent
• Amharic:Fluent
• Afar:an asset
• French:an asset