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Field Coordinator needed at Médecins du Monde- France

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Field Coordinator needed at Médecins du Monde- France, June 7 2022
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Organization: Médecins du Monde- France
Position: Field Coordinator
Deadline: 06.20.2022
Salary: 80870.40 Birr
Location: Semera, Afar
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Job Description:

Médecins du Monde- France is operating in Ethiopia since 1986 in different types of health projects from long-term interventions to emergency response.  MEDECINS DU MONDE- FRANCE (MDM) invites qualified candidates, to apply for the following Position

Job Summary

The Field Coordinator is responsible for the management of bases and programmes in the Afar region; covering one operating base and programmes taking place across 7 field sites. The FC is response for over security management at field level; Coordination of HR, Finance and Logistics activities in Afar, and coordination and representation with partners and stakeholder in the Afar region.

Duties Description

Base Management

  • Ensure adequate information flow within the different departments as well as between the base and coordination team;
  • Organize regular weekly coordination meeting in order to organize the work and priorities.
  • Oversee and coordinate the general functioning of the base and all departments/services;
  • Create/maintain a positive “team spirit” within the different departments and amongst the staff;
  • Provide good working conditions for all team members.
  • Support team members under direct supervision in their duties.

Safety and Security Management

  • Routinely monitor the security situation in Afar, and update field and coordination teams with analysis where necessary
  • With the support of the base logistics, and in coordination with the Addis team, create and routinely update the security package and annexes for the Afar region
  • Ensure that all staff and visitors are briefed on the security rules, have received the security package, and that all staff and visitors are following the rules
  • Ensure data collection about the safety and security in Oromia region, provide analyses, and share all needed information with the General Coordinator regularly or on an ad-hoc basis if urgent:
  • Alert General coordinator without delay in case of impending danger or incident of teams or beneficiaries:
  • Ensure timely and accurate security incident reports are written, and any resulting recommendations are carried out.
  • Be an active part of the Incident Management Team when incidents occur in area of operations

Program Management

  • Contribute to the humanitarian monitoring of the region, in close collaboration with regional actors and the Addis Coordination team.
  • Ensure the implementation of the program in the field and its follow-up in its different aspects: planning and monitoring of activities, reporting, evaluation, logistic, HR, and financial.
  • Ensure the coordination of all project partners, including general planning / implementing / monitoring of activities; information sharing; and reporting follow up (including financial reporting)
  • Contribute and give inputs for the update of Medecins du Monde – France strategy in the Afar region;
  • Coordinate project evaluation on the base.

Logistics/Finance/Administration

  • Ensure the project activities are carried out in accordance with donor compliance and Medecins du Monde – France procedures.
  • Ensure appropriate administrative, financial and logistical Medecins du Monde system/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently.
  • Ensure regular communications are maintained between the different departments and act as a mediator when necessary.
  • Ensure that the procurement plan (prepared by the log base in collaboration with Logistics Coordinator) is consistent with the need of the project activities.
  • Responsible for accurate budget control and overall responsibility for financial management at the project site in line with project proposal.
  • Monitor expenditure and budget compliance on a regular basis, report any concerns to Addis Ababa coordination team
  • Monitor, and then develop plans to mitigate any under or over expenditure at project level.

Human Resource Management

  • He/she  manages a team of about 15 staff and manages directly:
    • 1 Logistics Administration Officer, 1 MHPSS Officer, 1 DIC/Outreach Officer, 1 DIC/Outreach Worker, 1 Social worker, 8 Guards and 2 Cook/Cleaner
  • Responsible for the well-being of all team members;
  • When relevant, contribute to recruitment and selection of staff.
  • Responsible for disciplinary and grievance procedures, with the support of the Logistics Administration Officer, Human Resource Officer/ Manager and/or Administration Coordinator.
  • Maintain good inter-department communications, promote good team dynamics, and take suitable action when problems occur.
  • Carry out appraisals as per Medecins du Monde standard requirements and procedures.
  • Ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed and provide end of mission reports where applicable.
  • Ensure that all team members receive technical support form technical coordinators where needed.
  • Ensure capacity building and training of all staff in Afar.

Representation

  • Represent Medecins du Monde-france to NGOs, UN agencies, regional authorities, communities, donors and other relevant parties in the field and share information with the field and coordination teams;
  • Build strong relationship with humanitarian actors working in the area in order to identify potential synergies.
  • In the event of visits from donors, he/she participates in the organization and implementation of the visits.

Reporting

  • Ensure the Afar region inputs into the monthly Site trips
  • Ensure the Logistics, Administration and Human Resource monthly reports are completed.
  • Contribute to project proposals, and lead the Afar region inputs.
  • Report to Afar program partners and authorities on activities;

Duty station: Afar region -Semera Coordination Office (with regular movements to the field)

Required Number: One

Employment Term: 6 month with possibility of extension, start immediately

Reported to:The General Coordinator and collaborates closely with the coordination team in Addis Ababa.

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Job Requirements:

Educational Qualification
  • BA/Master’s degree in public health/management/Project management

Work Experience

  • At least 2 or 3 years of similar relevant professional experience (ex: field coordinator, Programme Coordinator).
  • Experience in sexual transmitted disease and HIV AIDS,
  • Solid experience of project planning and budget holding; proposal and report writing.
  • Experience in security management.
  • Experience in HR, financial and logistics management.
  • Previous experience in one of MDM program sectors desirable.
  • Previous experience in health system strengthening is a plus.

Skills and qualities required

  • Knowledge and understanding of project management tools (Logical Framework analysis, project cycle management, objectives and indicators etc.).
  • Capacity to work and to live in a multicultural environment
  • Ability to cope with last minutes changes and solution oriented
  • Listening and diplomacy skills
  • Team manager with a strong leadership
  • Experience in management of multi donor budgets
  • Experience in control purchase process

Required personal skills

  • Independence, ability to take the initiative and of responsibility
  • Ability to work under stressful situation
  • Good analysis, objective, able to take a step back and analyze
  • Communication – listens and communicates clearly, adapting delivery to the audience
  • Capacity to delegate and to supervise and coach the work
  • Anticipation and adaptability,
  • Strong problem solving and organizational skills in day to day and crisis situations
  • Ability to plan, organize and meet deadlines
  • Adaptability to changing priorities
  • Listening and diplomacy skills

Languages

  • English:Fluent
  • Amharic:Fluent
  • Afar:an asset
  • French:an asset
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How To Apply:

Interested applicant who meet the above requirement should summit their application letter and CV, Fill the application form by using the below link: https://forms.gle/rhDrMxU837AqBFoZ7

 

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