Emergency Program Manager
- Job Description:
- Job Purpose
The purpose of the position is to provide effective and professional leadership/management role for the multi-sectorial emergency interventions funded by different donors in South Wollo zone. This includes Concern’s health and nutrition, Wash, Cash and NFI interventions in South Wollo zone.
Main Duties & Responsibilities
Leadership, Coordination and networking
1. Project Management
- Manage the implementation of MHNT, NFIs, cash, WASH, health and nutrition intervention projects as per the project proposals and budget secured.
- Coordinate and lead the overall implementation of emergency projects including cash and NFI distributions and health, WASH and nutrition service provision in the South Wollo area. As well as ensure the follow-up of activities through an effective presence in the field
- Plan and ensure the proper and timely utilisation of the allocated projects financial and other resources funded by different donors.
- Contribute to budgets preparation and revision as necessary.
- Coordinate and ensure that reports from all team leaders in respective projects and supervisors are received timely, compiled, analysed and submitted.
- Analyze lessons learned and make any necessary recommendations or suggestions from the analyses, submit them and discuss them with management.
2. Staff Management
- Co-ordinate and manage projects staff and conduct PDR of each of these staff members under direct supervision and ensure all other supervisors do the same.
- Assist all projects team to develop weekly and monthly objectives and work-plan for the projects and ensure that all planned activities are met according to the timeline of the proposal.
- Monitor staffing needs and ensure the recruitment of local staff under respective emergency projects on timely manner.
- Assess staff capacity needs and gaps and provide on the job coaching or plan for training accordingly.
- Ensure the projects logistic staff are tracking & properly managing allocated fleets, project supplies and other supplies.
- Work to maintain and strengthen positive team spirit directed towards achievement of organizational goals.
3. External coordination and networking:
- Follow the security situation in the South Wollo Area and update the Area Coordinator about security issues on regular basis.
- Ensure good collaboration and participation with local government and other relevant partners.
- Liaise with relevant national and international NGOs operating in the area and government bodies to ensure information sharing and coordination, regarding response plans, agreements and reports.
- Participate in relevant coordination, technical working groups and cluster meeting. Communicate on emergency project activities and report any relevant information collected to the emergency coordinator and area coordinator.
Technical Support and Facilitation
- Compile monthly, quarterly, and projects end reports to Concern, government and donors.
- Provide both formal and ongoing training to field teams and partners in planning and implementing the projects.
- Support staff development through coaching and mentoring to enhance the capacity of projects and partners staff
- Organize and provide/coordinate with the relevant department, capacity building trainings for technical officers, Out-reach workers and government staff as needed.
- Prepare periodic review meeting with team leaders, technical officer, supervisors, Out-reach workers and Government stakeholders.
- Support logistics processes such as procurement, storage and distribution of cash or NFIs for the timely delivery and according to Concern process.
Monitoring and Evaluation
- Ensuring that Monitoring & Evaluation plans are implemented with the involvement of relevant stakeholders.
- Ensuring that all project partners have a clear understanding of Monitoring & Evaluation requirements and incorporate them in the project implementation.
- In close collaboration with the M&E department, plan and implement projects monitoring and evaluation activities.
- Develop different monitoring tools based on the activities funded under different donor.
Planning, Reporting and Accountability
- Contribute to the preparation of internal and external reports
- Prepare weekly, Bi-weekly, monthly and quarterly report and submitted on timely manner to the area coordinator/emergency coordinator.
- Ensure that program participants and stakeholders have clear information about the programs activities as appropriate and relevant to them.
- Make sure all the policies and guidelines of the organization are understood, adhered and respected by project staff.
- Make sure that mainstreaming gender, protection, accountability, HIV/AIDS, and equality throughout the implementation of project period.
- Committed to CWW’s vision, mission and core values
- Perform other duties assigned by the line manager for the accomplishment of programme objectives.
Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.
- Ensure that programme/project staffs have a strong understanding of gender mainstreaming and that gender mainstreaming tools are effectively implemented across all programmes/projects
- Coordinate with the Gender Equality Coordinator in planning, allocating and implementing a programme budget for gender mainstreaming
- Ensure that programmes have a thorough gender mainstreaming design and plan from the conceptualization stage
- Ensure that gender mainstreaming is effectively implemented and monitored throughout the project cycle management process.
- Ensure that gender sensitive indicators and M & E plans are in place and that they are effectively monitored
- Ensure quality reporting on gender mainstreaming in all programme reports
In line with Concern’s commitments under the Core Humanitarian Standard (CHS):
- Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
- Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
- Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behavior is disseminated among programme participants and communities.
- Able to seek appropriate advice and report concerns, and feel confident that they have been understood.
- Understands local safeguarding structures and arrangements.
- Practices in a manner that seeks to reduce the risk of abuse, harm or neglect.
- Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.
- Able to document safeguarding concerns, and maintain appropriate record-keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.
- Person Specification:
- MPH/ MSc or BSc. degree in Public Health, Nutrition or other health related fields of study with minimum of three years or six years relevant experience respectively in an emergency & development context;
- Minimum of three years NGO experience
- Management experience in wider emergency response programmes
- Experience of managing multi-sectoral teams
- Financial Management skills and some experience in donor compliances
- Good analytical, monitoring and evaluation skills
- Experience in CMAM programme is advantageous
- Flexible, reliable, culturally sensitive
- Fluent spoken & written English and local languages
- Good administrative skills
- Computer Literate
- Self-starter and motivator
- Excellent communication and interpersonal skill
Knowledge of participatory approaches
- Excellent ability to write good quality reports and proposals in English.
- Able to work in teams/isolated situation and stressful environments and under pressure meeting deadlines.
- Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands and report
- Strong Interpersonal and Communication skill
- Computer proficiency
What we offer
- A competitive salary and benefit package
- Excellent medical benefits (100% cover including dependents)
- 20 days annual leave
- 26 weeks (paid) maternity leave, 18weeks(unpaid) parental leave
How To Apply:
- Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit with this vacancy via: ethiojobs.net
- Please note that no need to submit your supporting documents at this stage
- Only short listed candidates will be contacted
Women and people with disabilities are particularly encouraged to apply
Safeguarding at Concern: Code of Conduct and its Associated Policies
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.
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